When using Microsoft Outlook as our default e-mail client sometimes we need to send e-mails to more than one person, generally these e-mails are sent to a specific group of people and are a recurring event. Microsoft Outlook has a feature where a group of recepeints can be bundled together thus making the sending of recurring e-mails to a group of people an easier task. The feature is called Groups, and we will be able to create as the name implies, a group of recepeints, where we just have to identify the group we want to send the e-mail, and everyone in that group will receive the same e-mail message.

One clear example where the need arises to create such a group would be, if we needed to send e-mails to everyone in the corporate IT department, we could create a group called IT in which all members of the department will be included, and all will receive the same email message. To configure such a group, you only need to follow these simple steps.

Step 1:

Click on New Items and then from drop-down menu select More Items > Contact Group

You could also use the keyboard shortcut Ctrl+Shift+L

Step 2:

Once the windows for Contact Group comes up, in the name field, enter the name you would like to assign to the group you wish to create.

Step 3:

To add members to the group, click on Member, once the Select Members windows pops up, we will be able to choose the contacts from the available list from the address book, or we can add new contact members. To do so, choose option Address Book

To finalize, we click on OK to save and close, with this we will see the chosen members available in the distribution list and we will be able to specify the group and send them all the same e-mail message.

To choose the newly created group, all we have to do is enter the group’s given name in the To: field in the new message window