Configuring data files of your e-mails to be stored locally, in your pc, is useful for users who have a storage limit in their inbox imposed by their work, which could eventually mean, that your inbox may fill to capacity and you will not be able to send or recevie any more e-mail.

Step 1:

Click on File

Step 2:

Click on Account Settings then again on Account Settings

Step 3:

Once Account Settings window pops up, click on Data Files tab to be bring up the following window.

Click on Add to start creating file location

Step 4:

In the Create or Open Outlook Data File, enter name you wish for your file and click on OK.

Close Account Settings window to go back to your Inbox

Step 5:

To create any additional folders for your e-mail, to file it away as it comes into your inbox,