Configuring network printing at the office is the right solution to take care of all the printing needs for you staff members, there is no longer the need for each individual office member to have their own printer to be able to get their work done during the day. Network printing takes the concept of sharing resources on the network and makes the office printer available for everyone, where they will be able to print to a central location and save the office resources on buying individual printers for everyone.

Making a printer available on the network takes  a few  simple steps. Most printers targeted for the corporate world are nowadays network capable printers, meaning, that they have networking capabilities built in, but, even for the home market, network printers are becoming an increasingly popular option for the home users to be able to print to a central location as well.

How to install a network printer

Step 1: First, Plug printer into the network using network cable provided with the printer.

Step 2: Second, An IP address will have to be assigned to the printer, sometimes the IP address will be automatically assigned based on your network settings, but if not assigned, one will have to be manually entered via the control panel.

Step 3: Depending on the model of the printer, the wired LAN setting will have to be turned on for the printer to be available on the wired network. (Some printers have a wireless option as well)

Step 4: Once you know the printer’s IP, the printer will have to be added to the computer for it to be able to print to it. Go to Start button > Control panel > Devices and printers.

Step 5: Once inside the devices and printers, click on Add a printer to start the Add a printer wizard, which will help and guide through the set up process.

Step 6: Once the wizard begins, you will be asked to choose between a local printer or a network printer attached to another printer, but, in reality, these settings are confusing, attached to another computer is the key phrase, what it actually means is a printer that is attached to another computer or to a print server. For our case, we will choose a Local printer, and click next.

Step 7: After clicking Next, you will be asked to choose a port, here choose Create a new port, since our printer is a printer over the network with an IP address, and choose TCP/IP as the type of port.

Step 8: On this screen, you will be asked for the IP address of the printer, enter IP in IP address field and also on Port Name (should do it automatically) and leave Query printer for driver checked.

Wait for Windows to complete searching for the printer, once it is able to find the printer, it will automatically install the driver needed for the printer, if Windows does not find the appropriate driver, it will ask you to choose the driver from a selection list of drivers built into Windows.

Step 9: If you have to have the CD that came with the printer, or have downloaded the driver from the web, click on have disk to search for it and tell Windows where to find it.

Click Next and name the printer, or leave it with the assigned name already given by Windows, set as default printer if you want to set it as your default, and print a test page. A test page should print out indicating that you have successfully installed the network printer on your computer.